Paper timesheets, scanned into payroll.
Photograph the paper timesheet your crew already fills in. Smart Scan drafts the digital entry for you to review and save. That record then runs approvals, payroll, and the client invoice.
No credit card. Free plan stays free.
See it live
Product proof- Photo to draft in secondsSnap the sheet from your phone or upload a scan. Smart Scan reads times, job types, and notes into a drafted entry.
- You stay in controlEvery draft is reviewed before it is saved. Nothing enters payroll without your confirmation.
- No dead-end spreadsheetsStandalone scanners stop at Excel. Here, the scanned entry becomes a real timesheet that approvals, payroll totals, and invoices can use.
- Keeps the paper habitCrews that like paper keep paper. The office stops re-typing it.
How it works in practice: what happens when the handwriting is a mess
Consider the awkward case: a crew that insists on paper, and handwriting that's half-legible.
The worker snaps a photo of the paper timesheet they already filled in, or uploads a JPEG/PNG. Smart Scan's OCR reads it and drafts a real timesheet entry: times, job type, notes.
Handwriting gets messy. Smart Scan fills the fields it can read and leaves the unclear ones for a person to complete. Every draft must be reviewed and confirmed before it is saved or reaches payroll.
The confirmed entry does not end as a spreadsheet row. It becomes a timesheet that approvals, payroll totals, and client invoices can use without another round of typing. The crew keeps the paper while the office stops keying it in again.
Smart Scan AI timesheet entry is included on Solo Pro (CAD $14.99/mo, or $12.99/mo billed $155.88/yr) and on Team (CAD $39/mo) and above. Free Solo Operator (CAD $0) covers manual timesheets, PDF invoicing, and payroll CSV export, but not Smart Scan.
What operators ask before they switch.
How does the paper timesheet scanner work?
Take a photo of the paper timesheet from your phone or upload a JPEG or PNG. Smart Scan reads the times, job type, and notes, then drafts an entry for you to review and save. Nothing is submitted without your confirmation.
Does it only convert to a spreadsheet?
No. Standalone OCR tools stop at an Excel file. In Daybill, the draft becomes a real timesheet, so approvals, payroll totals, and client invoices use the same data without another round of typing.
What about messy handwriting?
Smart Scan drafts what it can read and leaves the rest for you to fill in. You always review the draft before saving, so a bad read never becomes a bad paycheck.
Which plans include Smart Scan?
Smart Scan is included on Solo Pro and on Team plans and above. The free Solo plan covers manual timesheets, PDF invoicing, and payroll-ready CSV export.
See how these features connect across the field crew management platform .